01What it is
Liabilities is the list of amounts the company owes suppliers for materials. You do not enter them by hand: every order with a supplier assigned and the status In stock or Installed becomes a liability.
The amount of a liability is the total of the order items: quantity times purchase price. You add the supplier invoice number, the payment due date and the payment date in the settlement window.
When the order was placed for a job, the invoice number turns it into a project cost of the purchase invoice kind. A pending liability with a due date before today is shown as overdue.
- NO RETYPING
- A liability is created from the order once the material arrives.
- SUPPLIER INVOICE
- The invoice number and payment due date on every liability.
- DUE DATES UNDER CONTROL
- Due, overdue and paid in separate tiles.
02What it is for
You pay on time
Overdue liabilities stand out by themselves, by date.
One supplier, one list
The supplier filter shows how much you owe a particular wholesaler.
Cost on the job
The invoice for material ordered for a job goes into the costs of its project.
What leaves the account
The Due tile shows the total of pending liabilities.
03Main options
The screen has total tiles, charts, a filtered list of liabilities and the settlement window.
Due, overdue, paid
Tiles and two charts counted for the current filter.
- Liabilities, the number of items
- Due
- Overdue
- Paid
- Charts: structure of amounts and age of arrears
Order, supplier, invoice, due date
Each row is one order with links to the order and to the supplier card.
- Columns: order, supplier, project, amount, invoice no., due date, status
- Filters: job, supplier, status, stock category and group
- Order: overdue, pending, paid, cancelled
Invoice, due date and payment
A window with the order details to read and four fields to complete.
- To read: order, job, supplier, amount
- To complete: invoice no., payment due date, status, payment date
- The paid status without a payment date saves today's date
04Tasks step by step
- STEP 1Open Modules › Finance › Liabilities.
- STEP 2In the row action menu choose Settle liability.
- STEP 3Enter the supplier invoice number and the payment due date, leave the status as pending and save.
- STEP 1Open the Settle liability window on the order.
- STEP 2Set the status to paid and enter the payment date. Without a date, today's date is saved.
- STEP 3The liability moves to the Paid tile.
- STEP 1Open Modules › Finance › Liabilities.
- STEP 2Pick the wholesaler in the supplier filter.
- STEP 3The Due and Overdue tiles show the totals for that supplier only.
- STEP 1A liability is created from an order with a supplier assigned.
- STEP 2The order must have the status In stock or Installed.
- STEP 3Check the order in Modules › Materials › Orders.
05Actions
The most common tasks around liabilities.
Settle liability
Invoice number, payment due date, status and payment date.
Mark as paid
The paid status with the payment date.
Overdue
Pending liabilities past their due date at the top of the list.
Supplier filter
All liabilities of one wholesaler.
06What it connects to
Choose a module to see where liabilities come from and where they go.
Orders
An order with the status In stock or Installed becomes a liability.
Go to the topicOrdersSuppliers
The supplier card has a Payables tab, visible to people with access to costs.
Go to the topicSuppliersProject costs
The invoice for an order placed for a job creates a purchase invoice entry in the project costs.
Go to the topicProject costsJobs
A liability shows the job the material was ordered for, or a purchase to stock.
Go to the topicJobs