01What it is
Payments is the register of customer payments. Every payment belongs to a job and has a type, amount, description, due date and status.
A pending payment with a due date before today is shown as overdue. That state follows from the date, so there is nothing to switch by hand.
Splitting the price into instalments simply means further entries on the same job. The customer card shows the paid total and the pending total of the customer's jobs.
- ON THE JOB
- Every payment is assigned to a specific job.
- FOUR TYPES
- Deposit, partial payment, balance payment and refund.
- OVERDUE
- A pending payment past its due date stands out by itself.
02What it is for
Deposit before ordering
You record the deposit for materials on the job before you place the order with the supplier.
Nothing slips
An overdue payment reaches the notifications and the matters to decide in the Owner centre.
Age of receivables
The chart shows how much money waits up to 30 days, 31–60 days and over 60 days.
Safe history
A paid payment cannot be deleted. You mark a mistake as cancelled.
03Main options
The payments screen is a set of total tiles, two charts, a filtered list and the payment form. Tiles, charts and export all count the same filter.
Paid in, to receive, overdue
Four tiles counted for the current filter.
- All payments
- Paid in
- To receive
- Overdue
Structure of amounts and how long they wait
Two charts above the list, counted for the same filter as the tiles.
- Structure of amounts: paid in, to receive and overdue
- How long it has been due: not yet due, up to 30 days, 31–60 days, over 60 days, no due date
From the most urgent to the closed
Order: overdue, pending, paid, cancelled.
- Columns: item and type, job, project, due date, method, amount, status
- Filters: job, status, category and group
- Search by description, method and job number
A payment recorded on the job
The Add a payment form, the same one for editing.
- Required: job, type, amount, description and status
- Due date, payment date and a method typed in words, for example bank transfer
- Category and note
04Tasks step by step
- STEP 1Open Modules › Finance › Payments and choose Add a payment in the Actions menu.
- STEP 2Pick the job, the Deposit type, and enter the amount and description.
- STEP 3Set the status to paid with the payment date if the money is in. If not, leave it pending and enter a due date.
- STEP 1Add the first instalment on the job with the Partial payment type and its due date.
- STEP 2Add every next instalment as a separate entry on the same job.
- STEP 3You can mark the last payment as a Balance payment.
- STEP 1Open Modules › Finance › Payments. Overdue payments are at the top of the list.
- STEP 2On the How long it has been due chart, check how much has waited over 60 days.
- STEP 3Click the job number to go to the job.
- STEP 1Open the payment from the list for editing.
- STEP 2A pending payment can be corrected or deleted.
- STEP 3A paid payment cannot be deleted: change its status to cancelled.
- STEP 1Set the list filters, for example job and status.
- STEP 2Use the CSV export. The file covers the whole filter, not only the visible page of the list.
05Actions
The most common tasks around payments.
Add a payment
A payment on a job with a type, amount and due date.
Mark as paid
Paid status and the payment date.
Overdue
The most urgent payments at the start of the list.
Age of receivables
How much money is waiting and since when.
CSV export
Payments from the current filter in one file.
06What it connects to
Choose a module to see how it uses payments.
Jobs
Every payment belongs to a job; the job number in the list leads to its record.
Go to the topicJobsCustomers
The customer card shows the paid total and the total still to be settled on each job.
Go to the topicCustomersOwner centre
Receivables in the Owner centre are the total of pending payments, and overdue payments appear among the matters to decide.
Go to the topicOwner centreLiabilities
Liabilities are the other side: the money the company owes its suppliers.
Go to the topicLiabilitiesMobile version
The company overview on the phone shows what has been paid in and the overdue receivables.
Go to the topicMobile version