01What it is
Attendance is kept for each project separately. You pick a planned or in-progress project and a day, and the screen shows the plan and the confirmed arrivals.
The plan is everyone in the teams assigned to the project on that day plus people assigned individually on the project record. A confirmation is an arrival from the worker's phone or an entry by the supervisor.
Hours are not approved here. The office approves each person's week in Timesheets, and only then is a labour cost created.
- PLAN AND ACTUAL
- Planned against confirmed, in one sentence.
- RADIUS
- A GPS arrival counts within the radius set on the project.
- ONE DAY
- A person can have only one open working day at a time.
02What it is for
Spot gaps in the morning
The Missing tile shows how many planned people have not confirmed their start.
Know where it was confirmed
Within radius, outside radius or with no coordinates.
Keep track of cover
People present but not planned have their own table below the daily plan.
A source for hours
Arrivals and departures are the only source of working time on timesheets.
03Main options
The attendance screen is the daily plan with arrivals, the table of people present but not planned, and the worker's phone check-in.
Who was due and who turned up
Tiles: Planned, Confirmed, Missing and On site now.
- Columns: person, why in the plan, arrival, departure, where confirmed, status
- Why in the plan: the team name or Individual assignment
- Status: Absent, On site or Day closed
Present but not planned
People who checked in on the project although they were not in the daily plan: cover and teams moved after the fact.
- Arrival with the type of confirmation, and departure
- Record departure when someone forgot to close the day
- Delete an entry that has not been approved
The worker confirms it
In the mobile version the worker records arrival on site, breaks and the end of work.
- With GPS: the nearest assigned project within its radius, entry Automatic
- Choosing the project by hand when there is no position: entry Manual
- Break, end of break and end of work with the phone's position
04Tasks step by step
- STEP 1Open Modules › Team on site › Attendance.
- STEP 2Pick the project and the day in the filter.
- STEP 3Read the sentence above the table: planned and confirmed starts. People with no arrival have the status Absent.
- STEP 1Open the row menu next to the person in the plan and choose Record arrival.
- STEP 2The entry is saved with the current time as Recorded by the supervisor, with no coordinates.
- STEP 3When the person finishes, choose Record departure.
- STEP 1Open the project in Modules › Projects › Projects and edit it.
- STEP 2Fill in the coordinates and the check-in radius in metres.
- STEP 3A GPS arrival is accepted only within that radius.
05Actions
The most common tasks around attendance.
Record arrival
A supervisor entry with the current time.
Record departure
Closes the person's working day.
Check the radius
Within radius, outside radius or no coordinates.
Present but not planned
Cover shown below the plan.
Delete an entry
Only an entry that is not approved.
06What it connects to
Choose a module to see where the plan comes from and where the hours go.
Teams
Assigning a team to a project puts its members into the daily plan.
Go to the topicTeamsTimesheets
Arrivals and departures make up the person's week on the timesheet.
Go to the topicTimesheetsProjects
The project holds the coordinates, the radius and individual assignments.
Go to the topicProjectsMobile version
Workers confirm arrival and end of work in the mobile version.
Go to the topicMobile versionIssues
The issue record shows confirmed attendance from before the issue.
Go to the topicIssues