01What it is
A timesheet is one person's week: attendance entries day by day with the project, job, task, arrival and departure time and working time without breaks.
Up to 8 hours a day count as standard hours, the rest as overtime. Planned days are weekdays from Monday to Friday covered by a team or project assignment.
The worker submits the week on the phone. The office approves the submitted entries or returns them with a reason. Approval records the labour cost in the job's cost register.
- ONE SOURCE
- Hours come only from attendance.
- A SIGNATURE ON COST
- Approval creates the labour cost.
- FOUR EYES
- You do not approve your own hours.
02What it is for
See what is waiting
The Awaiting office tile shows people with a submitted week.
Cost the labour
An approved week charges the jobs at the person's rate.
No gaps in the data
An entry without a departure or without a job blocks approval.
Say what to fix
A return for correction always carries a reason the worker can see.
03Main options
Timesheets is the week list, the timesheet of one person and the office decision in the record menu.
Everyone in the chosen week
Tiles: People this week, Awaiting office, Returned for correction, Total hours and Overtime.
- Columns: person, days present and planned, standard hours, overtime, status
- Statuses: No entries, To submit, Submitted, Returned, Partly approved, Approved
- Previous and next week in one click
One person's week
Tiles: Total, Standard hours, Overtime and Labour cost from approved entries.
- Entries: day, project, job, arrival and departure, working time, status
- The worker's comment or the return reason on the entry
- Correct entry: job, task, times and the reason for the change
Approve, return or undo
Three actions in the timesheet menu apply to the person's whole week.
- Approve week: the submitted entries and labour costs in the register
- Return for correction: a reason is required
- Undo approval: entries go back to submitted and the costs are removed
04Tasks step by step
- STEP 1Open Modules › Team on site › Timesheets and pick the week.
- STEP 2Click the name of a person with the status Submitted.
- STEP 3Check the entries and choose Approve week in the record menu.
- STEP 4The labour costs go to the job's cost register.
- STEP 1On the timesheet click the pencil next to the entry, Correct entry.
- STEP 2Change the arrival or departure and enter the reason for changing the times.
- STEP 3Save. The change, with the before and after values, goes to the activity log.
- STEP 1In the record menu choose Return for correction.
- STEP 2Enter the reason, for example no departure on Tuesday.
- STEP 3The worker corrects the entries and submits the week again.
- STEP 1Set the person's hourly cost in the company team.
- STEP 2Go back to the timesheet and approve the week.
05Actions
The most common tasks around timesheets.
Approve week
Submitted entries and labour cost.
Return for correction
With a reason for the worker.
Undo approval
Entries go back to submitted.
Correct entry
Job, task and times with a reason.
Change week
Previous or next week.
06What it connects to
Choose a module to see where the hours come from and where the cost goes.
Attendance
Every timesheet entry is an arrival and departure recorded in attendance.
Go to the topicAttendanceProject costs
An approved week records the labour costs of the job.
Go to the topicProject costsTeam
You set a person's hourly cost in the team; without it there is no approval.
Go to the topicTeamWork efficiency
Work efficiency uses the hours from attendance.
Go to the topicWork efficiency