01What it is
Exchange rates is a table of foreign currency rates against the company currency. A rate tells you how much of the company currency one unit of the foreign currency costs.
When the company currency is the Polish zloty, rates come from table A of the National Bank of Poland. With any other company currency the application uses the European Central Bank reference rates. You can also choose the source yourself in the company settings.
The item sits in the Settings menu and is visible to people with the finance permission.
- OFFICIAL SOURCE
- NBP table A or ECB reference rates, with no retyping.
- 15 FOREIGN CURRENCIES
- Including EUR, USD, GBP, CHF, CZK, SEK, NOK and DKK.
- RATE HISTORY
- A chart of the last 90 days for the chosen currencies.
02What it is for
Materials from abroad
A material order line can be in a foreign currency, and the amount is converted at the rate from the table.
See what gets dearer
The rate chart shows whether a material bought abroad is getting dearer because of the currency.
Always a fresh rate
The application fetches rates by itself when you open the screen, no more often than every 20 hours.
Works offline
If a fetch fails, the last known rates stay and the screen says so.
03Main options
The screen has four parts: tiles with the currency settings, the rate table, the amount converter and the rate over time chart.
Currency, source and last refresh
The tiles at the top show what the rates are counted against and how current they are.
- Company currency set at registration
- Rate source: NBP or ECB
- Date of the last refresh, or a note that rates have not been fetched yet
- Number of enabled foreign currencies
Every currency rate in one place
A table with the columns: currency, name, rate, conversion, as of date and source.
- The Show currencies filter narrows the table to the chosen currencies
- With nothing chosen the table shows every currency
- The quotation date next to each rate
Any amount in the company currency
The Amount to convert field converts the amount you type for every currency in the table.
- An amount of 1 by default, which is the bare rate
- The result in the Conversion column
- Handy with a quote from a supplier abroad
How the rate moved over 90 days
A chart for currencies that have more than one quotation.
- The last 90 days of quotations
- All chosen currencies on one chart
- You see the trend before a larger order from abroad
04Tasks step by step
- STEP 1Open Settings › Company, the Region and currency tab.
- STEP 2In the Exchange rate source field choose: automatically by base currency, NBP or ECB.
- STEP 3Save the region settings. The next fetch uses the chosen source.
- STEP 1Open Settings › Exchange rates.
- STEP 2In the Show currencies filter tick the currency of the quote.
- STEP 3Type the amount in Amount to convert and read the result in the Conversion column.
- STEP 1Open Settings › Exchange rates.
- STEP 2Click Refresh rates. The button works for people with the finance edit permission.
- STEP 3Check the date in the Last refresh tile.
- STEP 1Open the order in Modules › Materials › Orders.
- STEP 2Choose the purchase currency on the line. The application suggests the rate from the rate table.
- STEP 3Once saved, the line shows the amount in the purchase currency and its value in the company currency.
05Actions
The most common tasks around exchange rates.
Refresh rates
Fetch rates now, without waiting for the automatic refresh.
Convert an amount
An amount in a foreign currency converted into the company currency.
Check the trend
The rate chart for the last 90 days.
Change the source
NBP or ECB in the company settings.
06What it connects to
Choose a module to see how it uses exchange rates.
Orders
A material order line can have a purchase currency converted at the rate from the table.
Go to the topicOrdersCompany
You see the base currency and set the rate source in Company, the Region and currency tab.
Go to the topicCompanyActivity log
A manual rate refresh is recorded in the activity log.
Go to the topicActivity log